ࡱ> { ;bjbjzz z3HHHHH$llllDDl5777777$`[H[HHp HH55n[wp7"qP!0r<r[w[wHAx[[ : ACADEMIC PROFESSIONAL ADVISORY COMMITTEE Minutes April 11, 2013 9:00 a.m. Brookens 204D Call to Order Teresa Szabo called the meeting to order at 9:06 a.m. Members present include: Raymond Barnett, Jeannie Capranica, Toni Langdon, John Snyder, Teresa Szabo, Amanda Winters, Greg Mayes, Maureen Hoover and Robert Skorczewski Member absent: Jeri Fredrick Guests include Tammy Craig, Clay Bellot, Laura Alexander and Patti Sims Teresa Szabo distributed Parliamentary Motions Guide she received at the Campus Senate Meeting. She noted this will be a good resource to use for future APAC meetings. Approval of Agenda Donna Hayes made a motion to add an addendum to the Agenda to report on SURS report she received after attending a meeting. Amanda Winters seconded the motion. Changes to the Agenda were approved. Donna Haynes made a motion to approve the Agenda. Maureen Hoover seconded the motion. Motion approved. Approval of Minutes Donna Hayes made a motion to approve the minutes. Greg Mayes seconded the motion. Motion approved. Treasurers Report Greg Mayes reported that we spent $250 in March leaving the account with only $44.71. Greg put the funding from the Provost into the account which leaves a total balance of $263.71 as of April 2013. Announcements CAPE awards will be held on Wednesday, April 17, 4pm, PAC Restaurant. Teresa encouraged members to attend. Amanda Winters noted that CSAC needs a volunteer to oversee the bake sale for the CSAC staff scholarship auction to be held on April 25 from 10 2pm. She encouraged APAC to help support the event. Teresa noted that many AP members in the past have received benefits from the scholarship. Amanda volunteered to oversee the bake sale but encouraged all members to donate baked goods. Old Business APAC members met on March 22 to discuss HCS report. The results from the review of the HCS report was forward to the other two campuses and Wayne Stahl. Handout on recommendations is attached to the end of the minutes for the committee to review. Laura Alexander followed by asking how the report was collated. Teresa said that Konstantinos Yfantis, Chair of UPAC collated all responses as written by respondents. Teresa clarified that the committee received the report two weeks prior. All three campuses had spring break with little time to collaborate and discuss responses and examine the documentation. Laura informed the committee that the HR leadership team from all three campuses met the end of March. The leadership team's agenda left them little time to discuss. They noted that most of the recommendations required significant funding and time to establish. Laura mentioned that there was support to the Civil Service, Modernization of the State Universities Civil Service System. Also Professional Development and Training, item #5, Promotions was discussed. On the UIS campus, there have been challenges to get qualified personnel promoted because of all the required searches. It was discussed that changes in current policies and interpretation possibly could help in this area. Along with the challenges of the restrictions placed on the Office of Access and Equal Opportunities by the current polices. Laura also commended that it was discussed in the Chancellors cabinet succession planning and promotional issues with transferable skills and upwards mobility. She asked that APAC review the final recommendations and provide her the top five initiatives. Donna Hayes made a motion to submit top five recommendations APAC members felt as a priority to Teresa by April 19. Maureen Hoover seconded the motion. Approved. Teresa will compile recommendations and send to Laura for her next meeting April 25 SURS Retirement Plan - Donna Hayes passed out detailed information on SURS retirement plan with changes in the current benefits and insurance. Donna highlighted a few change: employees with pension salary 1% increase of total annuity for employees who eligible for Medicare, whereas, a 2% of total annuity increase for employees if they are not eligible for Medicare. APAC New Membership Voting Donna Hayes made a motion to vote for the three candidates who are running for the three APAC vacant positions available. Maureen Hoover seconded. Approved. Keith McMath, Mae Noll and Helene Bea where voted as new members. New Business Teresa mentioned that she received a call from the Provost stating that the Campus Senate has proposed legislation that all state institutions will become smoke free environment and the implications to our campus, state and students. UIUC will become smoke free in January 1 of 2014 and U of I in July 1, 2014. UIS possibly will follow. It was noted that if this legislation passed, there would be no smoking on the campus at all and that it has become a police issue to enforce the regulations. Teresa also was contacted by Daniel Matthews, UIS Ombudsman. He requested for 18 names of APs to participate on a grievance committee. He suggests the names could stagger the 3-year terms by either academic year or calendar year. Raymond made a motion to send out an email to all AP members requesting anyone interested in participating as a member on this committee and also that each APAC member provide names for the recommendation. Greg Mayes seconded the motion. Approved. Submit names to Teresa by April 19 so she can compile the list. Committee Updates Campus Senate Raymond Barnett reported on March 1 Dr. Pardie, UIS Provost noted that freshman admits are up considerably, transfer applications and admits are also up and graduate applications and admits are up. Ray mentioned there was complaints about the number of sabbaticals that were not approved, 5 of 13 requests were not approved. Of the 5, 4 were re-reviewed and approved. J. Villegas was concerned with UIC and the health system. A significant percentage of University resources are tied to the health system, so whatever happens with the health system has an impact of the whole university. Student Government Association Ryan Bouray reported that SGA is in the final stages and narrowing the design for their new logo. They also would like the campus to consider not enforcing the parking meter after hours. Clarification of Sabbatical Leave Deborah Anthony noted they are revisiting the wording on the amendment that refers to the year following the sabbatical, and whether that referred to the academic or calendar year. It was approved to change the wording to each recipient shall make a presentation on the sabbatical to her/his colleagues in the academic year following the sabbatical and submit a report to her/his personnel file by the deadline established in the Academic Personnel calendar. There was also discussion on the debate on nature of procedures concerning emails. Kline wondered if the name of the faculty member who sent the email should be read into the record to ensure the email was not just the personal opinion of the Chair or should the document be summarized. Computer Science department is now offering a new degree, Bachelor of Science in Information Systems Security. Harsh Bapat said that more and more personal information is being stored virtually and there is a tremendous need for people who are trained in protecting the system. Promotion for Clinical and Research Professors Anthony said the resolution was designed to create a promotional track for clinical and research professions. They do have some long term faculty and the value that they bring to the university. UIS is the only one of the three campuses that does not allow for promotion of clinical faculty. Teresa Szabo continued to report on April 5, 2013 Campus Senate Provost report: Admissions continue to increase, this includes an increase in deposits, The taskforce will have open sessions on April 24 and 25 SGA: Ryan Bouray reported: He had a meeting with Springfield Major Houston to go along with the Leadership Lived initiative to talk about downtown Springfield discounts to students, internships. Election will be held later this month They were asked if the student are involved with the Student Union project and confirmed that they do have representation and the group is currently in the final architect selection. Graduate Council gave an annual report of their activities for the year. Committee on Committees 3 committees need volunteers, there is an excess overall of volunteers so they hope to fill the positions Old Business: Resolution 42-20 passed to offer a Graduate Certificate in Business Intelligence Resolution 42-21 discussion followed on allowing a student to apply a maximum of two courses of letter grade C toward their graduate degree but they would need to be balanced with the same credit hours of A and there was a lively discussion of number of classes vs. number of hours since classes can have a different numbers of hours. Dr. Fisher said due to the difference of opinion among the Senators, she suggested conferring with Graduate Council and getting clarification on the administrative procedures or complications involved with both options for 2nd reading. New Business Resolution 42-22s Amendments to the US Campus Senate Bylaws Regarding the Illinois Open Meeting Act Compliance had first reading and input from Senate Resolution 42-23 Online Graduate Certificate in Teacher Leadership was proposed and passed. Resolution 42-24 modification of Sabbatical Application Review Procedures was read and discussion included various concerns regarding the section on members of CSAC (Campus Sabbatical and Awards Committee) resigning and/or recuses them if they were nominated for awards or applying for sabbatical this also melded into the next resolution 42-25 to do with modification of the CSAC process membership. APAC Website the Office of Web Services is moving websites from Contribute to the new Content Management System. Clay will update the new officers of APAC when the move is finished. CSAC Toni Langdon Reported elections will be held next month. There will be a new employee training program for civil service and supervisors. Discussion on liberal leave in affect due to the snow the campus experienced last month. Mr. Wojcicki noted that policy has always been in effect. Donations are still being collected for the staff auction to be held on March 25. They are looking for a new member to be on the Wellness Committee. HRC CSAC is also to submit 5 priority recommendations and submit to Laura Alexander. Public Announcements There were no announcements today Adjournment Motion to adjourn by Amanda Winters and seconded by Greg Mayes. Meeting adjourned at 10:28 a.m. Next meeting May 9, 2013, 9:00 a.m. Brookens 204D 4/11/2013 Teresa Szabo sent this email sent out after the meeting: There is a one campus/one book initiative coming this fall. The book is Behind the Beautiful Forever by Katherine Boo. Lisa Whelpley in my office is on the Friends of Brookens Library Board and she thought it would be a neat idea to have an APAC member be a part of the planning team or at least have APAC endorse or encourage APs to read the book or join in somehow. Im not sure where they are in the planning process of this initiative but if you are interested in getting more involved, let me know. Thanks. Maureen Hoover volunteered to plan the team. HRC Recommendations The recommendations that follow the human capital strategy and model are grouped into eight categories. There are a total of fifteen recommendations and four additional process oriented recommendations for consideration. These include: Strategy 1. Oversight and continuation of the human capital strategy. 2. Continuous Improvement. Civil Service Modernization of the State Universities Civil Service System. Career Development Create comprehensive career paths for university employees as appropriate for job families. Compensation 1. Create a comprehensive compensation plan, policies, and practices for all employee groups by campus. Human Capital Measures 1. The University should collect, evaluate, and report HR workforce metrics. 2. Create an exit interview program. Human Resources Information System Initiatives Conduct the research and analysis to identify potential technology solutions which would support one or more components of the Human Capital Strategy. Performance Management 1. Bullying. 2. Defined grievance and mediation/dispute resolution process for academic professionals. Professional Development and Training 1. 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