Research & Sponsored Programs

GrantForward Email is Not Spam or Phishing Attempt

hbruc3 — Thu, 15 May 2025 15:33:48 +0000

GrantForward Email is Not Spam or Phishing Attempt hbruc3 Thu, 05/15/2025 - 10:33

Subawards

khobb2 — Wed, 09 Apr 2025 17:09:29 +0000

Subawards khobb2 Wed, 04/09/2025 - 12:09

Subawards

Important Distinctions:

Not every subrecipient of funds can be budgeted as a subaward. There are different rules with indirect costs and different tax implications - it is incredibly important to determine if the subrecipient is a contractor or a subaward. Improper categorization in the proposal budget can delay payment after an award as been issued.

Contractors (often called: vendors or consultants)	Subawards
Defined under Business & Finance Policy 17	Defined under Business & Finance Policy 16.5
Provide specialized, technical services to accomplish objectives	Perform a significant portion of the scope of work under the main (prime) award
Operate in a competitive environment, offering goods and services within normal business operations	Have programmatic control of the means and methods for performing scope of work
Provide results, but does not control the means or methods of accomplishing the result	University assumes responsibility for subrecipient's programmatic and financial activities
Not bound to the terms and conditions of the prime award	Must comply with the terms and conditions of the prime award
Does not make contributions to publications and intellectual property	May make contributions to publications and intellectual property
If not named on a grant, must go through a competitive selection process with the Procurement Office	The Office of Research and Sponsored Programs must conduct a risk assessment on each named subaward. If the subawardee is not named, ORSP must amend the proposal to include a specific entity
Indirect costs are charged on the full amount of the contract, unless otherwise prohibited by a sponsor	Indirect costs are charged on the first $25,000 of the subaward, regardless of the period of performance

Outgoing Subawards

These are funds that the University of Illinois Springfield is sending to another institution to conduct a portion of the scope of an award (aka UIS is the lead). UIS is called the "Pass-Through" Entity, or PTE, as the funds are passing through our office from the sponsor to the subawardee.

Giving ORSP contact information for the subrecipient will allow us to communicate our requirements and deadlines. The subrecipient's grant's office is expected to review and approve proposal documents before providing them to UIS. ORSP needs these documents at the same time they receive PI documents (at least 10 full business days before the sponsor deadline), so it is important that the subrecipient builds time into their schedule to receive local approval by UIS's internal deadline. UIS will then compile the entire proposal for submission.

Proposal Stage: At minimum, UIS ORSP requires the subrecipient's Scope of Work, Budget, Budget Justification, and a Letter of Commitment/Support from their grant office certifying that the documents have been reviewed and approved by the entity's authorizing official, and they agree to the scope of the proposal, if funded. When sponsors have additional requirements, UIS must also receive those documents. Common additional documents include Biographical Sketches, Current and Pending Sponsored Support, Available Facilities and Resources, and Data Sharing Plans.

It is important for the UIS PI to ensure that the subrecipient is explicitly named in the proposal budget. Overlooking this detail, while seemingly small, will require an amendment with the sponsor, as subrecipients must have prior approval documented in an award agreement.

It is highly recommended that potential subrecipients ensure that they start the process to have a SAM.gov Unique Entity Identifier (UEI) at this stage. UIS cannot issue funding to entities that do not have an UEI. Full registration is not required for entities that have no intent to submit directly to federal agencies. Waiting until the award stage can severely delay agreement executions.

Award Stage: Upon receiving notice that a sponsor intends to fund a project, UIS ORSP must conduct a full risk assessment of each proposed subrecipient. Some PIs choose to get this completed at the proposal stage to expedite the process once awarded. Some prefer to wait until a notice of award is received to reduce potentially unnecessary paperwork for their collaborators. Either is acceptable, though an agreement cannot be drafted without the information, and no funds can be released until an agreement has been signed by UIS's comptroller delegate, and the subrecipient's authorized representative.

ORSP will ask for information from the subrecipient in order to conduct this risk assessment: Subrecipient Profile Form (Box) (if not listed in the FDP Clearinghouse), Compliance/Assurances (Box) (all entities), and an Entity Review Form (Box) (for entities not subject to the Single Audit). The office will also check a Visual Compliance Database for restricted parties and SAM.gov for Suspensions and Debarments. Information from these multiple sources will help determine if a subawardee is low, medium, or high risk, or are restricted from receiving funding. Medium and high risk entities may have additional terms and conditions written into the subagreement.

Incoming Subawards

These are funds that the University of Springfield is receiving from an institution that was granted an award from a prime sponsor (aka UIS is the non-lead). The other institution is the Pass-Through Entity (PTE) for incoming awards.

UIS treats these as a typical grant submissions and award acceptance, with several minor changes:

The PTE is considered the "sponsor." UIS is expected to adhere to their grant office's document requirements in addition to the solicitation and their internal deadlines instead of the solicitation date.
In myProposal, the PTE is listed as the sponsor when you "Create a Proposal." Upon saving, a new field will appear on the first Basics tab - the originating sponsor would be listed as the prime.
If awarded, the PTE will request additional information from the PI and ORSP so that they can conduct a risk assessment prior to issuing a subaward.
UIS would not communicate directly with the prime sponsor - it is expected that we communicate with the PTE's grant office for invoices, updates, amendments, etc.

Faculty Scholarship Series Fall 24

asoni24 — Tue, 17 Sep 2024 15:26:04 +0000

Faculty Scholarship Series Fall 24 asoni24 Tue, 09/17/2024 - 10:26

Building Research at UIS and Beyond

eewest2 — Fri, 27 Oct 2023 16:35:02 +0000

Building Research at UIS and Beyond eewest2 Fri, 10/27/2023 - 11:35

Funding for Students

asoni24 — Wed, 26 Jul 2023 16:05:44 +0000

Funding for Students asoni24 Wed, 07/26/2023 - 11:05

Student Support

Unlocking Your Potential: Discover Diverse Funding Avenues for Your Education Journey!

Welcome to our comprehensive student funding page: your gateway to a plethora of internal and external financial opportunities at the University of Illinois, Springfield. Explore various scholarships, grants, work-study programs, and fellowships tailored to support your academic pursuits and alleviate financial barriers. Whether you're a first-year student or nearing graduation, here you'll find invaluable resources to empower your ambitions and fuel your dreams. Embrace the possibilities and embark on a transformative path with the backing of diverse funding opportunities that await you!"

UIS Student Research Funding Program

This program has no application deadlines; applications will be accepted year-round.

The Student Research Fund was established by the Office of the Vice Chancellor for Academic Affairs & Provost to promote undergraduate and graduate student research endeavors at the University of Illinois Springfield. The Program provides matching funds, up to a maximum of $500 per student, in support of approved research, scholarly, and creative activities that will promote the University of Illinois Springfield as well as the development of students as active learners and scholars.

More information: 24-25 Student Research Funding Guidelines.docx

UIS Floyd Public Policy Research Scholarship

Submission Deadline: October 21, 2024

A generous benefactor established the Floyd Public Policy Research Scholarship Fund to encourage graduate student research projects at the University of Illinois Springfield. The Floyd Public Policy Research Fund annually provides a scholarship of $1,000 to a master’s or doctoral student to assist with tuition and fees.

The donor intends for this scholarship to create an opportunity for dialogue between UIS and members of Illinois communities that could lead to better policy decisions. Proposals for research in any academic department at UIS are eligible for consideration for this scholarship fund.

More information: AY 24-25 Floyd Public Policy Scholarship RFP.docx

Other opportunities

UIS Outstanding Master's Thesis/Project Award (OMTA)

Each graduate faculty member at UIS can nominate one student for the Outstanding Thesis/Project award program. The faculty member's nomination must be accompanied by a letter explaining the reasons for the nomination. The letter may comment on issues such as the breadth of conceptualization, the depth of the analysis, the significance of the results, and/or the originality of the idea underlying the thesis/project. If the nominated work is a project, the letter should highlight the purpose and nature of the project, as well as its importance to the student's course of study.

The Research Board may recommend that a master’s thesis be entered into the Distinguished Master’s Thesis Award program of the Midwestern Association of Graduate Schools.

More information: 23-24 OMTA - Nomination Guidelines

If you have more questions, please feel free to reach out to us at ora@uis.edu.

Research Benefits

asoni24 — Wed, 26 Jul 2023 16:03:11 +0000

Research Benefits asoni24 Wed, 07/26/2023 - 11:03

Why You Should Participate in Research Activities

Hey there, UIS students! Considering diving into the world of research? If you've always thought research was just for lab enthusiasts or tech wizards, it's time to broaden your horizon. Whether your passions lie in the humanities, the arts, technology, or the sciences, there's a research opportunity waiting for you. Here's why every student, from freshman to grad student, should think about getting involved:

1. Sharpen Your Thinking Skills

Research, regardless of the subject, encourages you to challenge ideas and think critically. Whether it's untangling a complex tech issue or interpreting a piece of literature, research helps refine your analytical skills.

2. Fuel Your Curiosity

Research allows you to delve deeper into topics you're passionate about. It's an invitation to explore, learn more, and keep that spark of curiosity alive.

3. Collaborate and Learn

Research is often a team effort. You'll collaborate with peers, faculty, and sometimes even experts from around the world. This teamwork not only amplifies your learning experience but also helps you build essential communication skills.

4. Boost Your Resume

Planning for a job or further studies? Adding research to your resume gives you an edge. Employers and grad schools recognize the value of research experience. And this isn't just for STEM majors—every field benefits from research insights.

5. Make an Impact

Research often leads to discoveries or fresh perspectives, whether in science, tech, or the arts. Your contributions can influence your field and sometimes even the broader world.

6. Personal Growth

Beyond the subject matter, research challenges you personally. It's an opportunity to grow, gain confidence, and establish yourself in your chosen field.

7. Discover Your Passion

If you're still exploring academic or career paths, research can be a guiding light. It offers a glimpse into specialized fields, helping you find your true calling.

Special Note: At UIS, you're supported every step of the way. Partner with faculty to design and undertake research in your field of interest. And if funding is a concern, UIS offers Research Funding opportunities all year round to back your endeavors.

Ready to embark on a journey of discovery? Explore the world of research at UIS and unlock endless possibilities! For more information, explore other pages in this section and send any questions you would have to ora@uis.edu!

Conference & Symposia

asoni24 — Tue, 25 Jul 2023 18:40:25 +0000

Conference & Symposia asoni24 Tue, 07/25/2023 - 13:40

Conferences and Symposia for Faculty

26th Annual Conference on Illinois History

Located at the Abraham Lincoln Presidential Library and Museum on October 3 and 4, 2024, the 26th Annual Conference will hold roundtable discussions, panels, presentations, and workshops on the history, culture, politics, geography, anthropology, sociology, and archaeology of Illinois.

For more information, visit the ALPLM conference site.

Lilly Conferences – Evidence-Based Teaching & ��ý

Renew your joy of teaching! Come together with educators from across the United States sharing, discussing, and critiquing the best practices to advancing student learning. The Traverse City, Michigan location is hosting its Advancing Teaching & ��ý conference October 9-11, 2024.

For more information and to register, visit the Lilly Conferences website.

2024 IIN Research and Collaboration Conference

Illinois State University will host the 2024 IIN Research & Collaboration Conference on October 17-18. The conference will give attendees an opportunity to share research on sustainability and innovation, network with scholars from across Illinois, and learn about funding opportunities.

For more information, visit IIN's conference page.

EDUCAUSE Annual Conference

The EDUCAUSE Annual Conference connects the best thinkers in higher education technology. Join them in San Antonio October 21–24, and online November 13–14. This is THE event where professionals and technology providers from around the world gather to network, share ideas, grow professionally, and discover solutions to today’s challenges.

Towards Online Excellence: Illinois Online Higher Education Symposium

Join us for an engaging experience with Illinois thought leaders and practitioners with expertise in online teaching and learning. Discuss the latest trends in online learning—from pedagogy to technology. The free virtual conference on November 8th, 2024, is for those who learn, teach, develop, support, or administer online education.

Pre-register for IOHES for updates and reminders!

Proposal Submission

asoni24 — Tue, 25 Jul 2023 18:14:03 +0000

Proposal Submission asoni24 Tue, 07/25/2023 - 13:14

Proposal Submission

All externally funded proposals must be internally reviewed and approved by the Office of Research and Sponsored Programs (ORSP), and submitted to sponsored by an Authorized Organizational Representative. Please provide all sponsor required documents to ORSP via the START myProposals portal.
For further information, see the Electronic Research Administration tab.
The lifecycle of the award can be viewed in the START myResearch portal.

Subrecipients Under a Sponsored Agreement

Though UIS may be the prime recipient of an award, there are many cases when it is appropriate to pay collaborating institutions or businesses/individuals for goods, services, and expertise. This must be proposed, and the Office of Research and Sponsored Programs must assess if the proposed subrecipient(s) has the capacity to complete the proposed scope of work.

To propose a subrecipient, a Subrecipient Profile must be completed and signed by an authorized representative of the subrecipient. ORSP will then conduct a risk assessment.

ORSP may issue a subaward for the purpose of performing a portion of the scope of work under an award for a sponsored project. In issuing a subaward, the university assumes responsibility for the oversight of programmatic and financial activities of the subrecipient throughout the life of the subaward.

Contractors are used for specific tasks and for explicit periods of time. Contractors can be either business firms or individuals who are not employees of the system. They accomplish the objectives of the system when such services are specialized, highly technical, and cannot be economically or satisfactorily performed by system employees as part of their normal duties. Intergovernmental agreements and grants are exempt from the competitive vendor selection process if the subcontractor is specifically named in the original grant proposal or award, or if the sponsor provides other written approval of the specifically named contractor.

Agreements for subrecipients, both contractors and subawards, must be bilateral and include provisions as required by the University and the sponsor’s award document.

Subaward Contracts meeting the above criteria can be initiated by clicking on the links below.

Instructions (doc)
Subaward Template (doc)
Subaward Compliance and Assurance Statement
Subaward Submission

Once you have completed everything, submit documents to ora@uis.edu for routing and approvals by Pre-Award.

If your questions are not addressed on this page, please submit your question to ora@uis.edu

Proposal Development

asoni24 — Tue, 25 Jul 2023 18:12:07 +0000

Proposal Development asoni24 Tue, 07/25/2023 - 13:12

Proposal Development

Tips from the sponsors

Read the Instructions: Read solicitations and guidelines carefully and thoroughly. Follow formatting and note restrictions. Fully answer ALL questions and provide ALL documents.
Prepare Early: Create a timeline for yourself to allow for completion, proofreading, and internal administrative deadlines. Reviewers can tell when a proposal is rushed.
Use Sponsor Templates: Applications that stray from reviewer expectations may be rejected without review.
Be Reasonable in Your Request: Ensure that your budget is a direct reflection of your narrative. Each budget item should have a strong, detailed justification.
Consider the Review and Evaluation Criteria: The sponsor typically identifies the most important areas. Target effort to the pieces they've prioritized.
Be Clear. Be Logical. Be Organized. Be Concise: Establish your main points without being overly complex. Write for reviewers who are experts as well as novices.
Explain Why Your Idea is the Best: Make your improvements clear, and explicitly explain why your proposal is the best option over the alternatives.

Finding opportunities	Writing the proposal
GrantForward (requires UIS credentials) Grants.gov National Institutes of Health, Grants and Funding Page National Science Foundation National Endowment for the Humanities National Endowment for the Arts Department of Energy Department of Defense Illinois Board of Higher Education The Grants Resource Center (requires UIS credentials)	Write Your Application: NIH Art of Grantsmanship - Human Frontier Science Program, Dr. Jacob Kraicer The Science of Scientific Writing - George Gopen and Judith Swan, American Scientist Proposal Writing Short Course from the Foundation Center On Using Plain Language (from NIH, but widely applicable) Guide for Writing a Funding Proposal by S. Joseph Levine, Ph.D. at Michigan State University

External Funding Opportunities

asoni24 — Tue, 25 Jul 2023 18:09:55 +0000

External Funding Opportunities asoni24 Tue, 07/25/2023 - 13:09

The University of Illinois Springfield is eligible to apply for many external funding opportunities. Some common eligibility categories that apply to UIS are:

Public and State Controlled Institutions of Higher Education (IHEs)
Primarily Undergraduate Institutions (PUIs)
Emerging Research Institutions (ERIs)

EXTERNAL FACULTY GRANT & FELLOWSHIP OPPORTUNITIES

If you have already identified an external opportunity, please visit the Pre-Award webpage for next steps.

Charles Lafitte Foundation, Education, Children’s Advocacy, Medical Research, and the Arts programs

The Charles Lafitte Foundation (CLF) supports education, children’s advocacy, medical research, and the arts. The foundation is flexible in its approach, sometimes giving a one-time grant to initiate a specific project while also making annual contributions.

Where should the proposal be submitted? To the UIS Office for Research & Sponsored Projects at ora@uis.edu

Deadline: On a rolling basis

Robert Wood Johnson Foundation

The Robert Wood Johnson Foundation invites applications for research on policies to advance the inclusion of immigrant children and families. Through this call for proposals, the RWJF invites research on policies with potential to advance the full social, economic, and civic inclusion of immigrant children and families. The intention is to spotlight policies that can transform systems/structures that ensure equal access to (and take-up of) goods and services, including public benefits, irrespective of immigration status.

Where should the proposal be submitted? To the UIS Office for Research & Sponsored Projects at ora@uis.edu

Full proposal deadline: August 13, 2024

Research & Sponsored Programs

GrantForward Email is Not Spam or Phishing Attempt

Subawards

Subawards

Important Distinctions:

Outgoing Subawards

Incoming Subawards

Faculty Scholarship Series Fall 24

Building Research at UIS and Beyond

Funding for Students

Student Support

UIS Student Research Funding Program

UIS Floyd Public Policy Research Scholarship

Other opportunities

UIS Outstanding Master's Thesis/Project Award (OMTA)

Research Benefits

Why You Should Participate in Research Activities

1. Sharpen Your Thinking Skills

2. Fuel Your Curiosity

3. Collaborate and Learn

4. Boost Your Resume

5. Make an Impact

6. Personal Growth

7. Discover Your Passion

Conference & Symposia

Conferences and Symposia for Faculty

26th Annual Conference on Illinois History

Lilly Conferences – Evidence-Based Teaching & �������ý

2024 IIN Research and Collaboration Conference

EDUCAUSE Annual Conference

Towards Online Excellence: Illinois Online Higher Education Symposium

Proposal Submission

Proposal Submission

Subrecipients Under a Sponsored Agreement

Proposal Development

Proposal Development

Tips from the sponsors

External Funding Opportunities

EXTERNAL FACULTY GRANT & FELLOWSHIP OPPORTUNITIES

Charles Lafitte Foundation, Education, Children’s Advocacy, Medical Research, and the Arts programs

Robert Wood Johnson Foundation

Lilly Conferences – Evidence-Based Teaching & ��ý